QuickBooks cleanup for Online and Desktop files.

• Uncategorized and “Ask My Accountant” balances

  Transactions QuickBooks imported but could not classify. Each one is reviewed, researched if needed, and assigned to its real account, so the P&L stops hiding where the money went.

• Duplicate transactions

  The same item recorded twice, usually once by the bank feed and once by hand, or by two overlapping feed connections. We keep the entry that matches the bank statement and remove the other.

• Accounts that were never reconciled

  Bank and credit card accounts matched to their statements month by month, oldest first. Credit cards are where unreconciled drift shows up most, because the feed gets connected and the reconciliation never happens.

• Opening Balance Equity

  QuickBooks creates this account as a placeholder when an account is set up. A balance left sitting there usually means the setup was never finished, and it gets reallocated to the accounts it belongs in.

• Stale receivables and payables

  Invoices paid in cash and never marked paid, and bills settled long ago that still show as open. Both distort the balance sheet until they are cleared.

• Loans and lines of credit

  Balances matched to the lender’s statements, with each payment split correctly between principal and interest.

• Owner draws, transfers, and personal charges

  Transfers between your own accounts are not income or expense, owner draws and contributions belong in equity, and personal purchases on the business card come out of expenses.

• Bank feed items nobody reviewed

  QuickBooks auto-categorizes from rules and gets it wrong on generic descriptions like “POS Purchase.” We work through the feed’s review queue and correct what the rules misfiled.

• Sales tax liability

  The sales tax liability on your books verified, so the number your CPA sees is one you can stand behind.

• Inventory and cost of goods sold

  Inventory purchases dumped straight into an expense account, no consistent costing method, and a running inventory count nobody has checked against reality. These are among the most common first-cleanup findings.

• A chart of accounts that has drifted

  Duplicate accounts, vague names, and categories that no longer fit the business, merged and renamed before transactions are recoded.

Not sure which of these your file has? The seven warning signs show how to check, and the free health check gives a quick read on how bad it is.

• Every account reconciled

  All bank and credit card accounts reconciled through the current month, with the balances matching the real statements.

• Tax-ready financial statements

  A Profit & Loss, Balance Sheet, and Cash Flow statement you and your CPA can work from without guessing.

• A walkthrough of what we found

  A live walkthrough of the clean file, an explanation of what was wrong, and documentation of the judgment calls made along the way.

• CPA handoff

  Reports sent directly to your CPA, their questions answered, and any adjustments they request made. Included at no extra charge.

• 30 days of support

  Questions, additional reports, or CPA coordination, included at no extra cost for 30 days after delivery.

The full sequence from first call to handoff is on how a cleanup runs. Behind but not wrong, with months simply unrecorded? Catch-up bookkeeping may be the faster, lower-cost fit.

Common questions about QuickBooks cleanup.